Staff Diversity Administrative Advisory Committee (SDAAC)

2015-16 SDAAC Committee

Committee Charge

Advises the Chancellor and Provost via the Associate Executive Vice Chancellor Campus Community Relations regarding the campus Comprehensive Diversity Action Plan on matters related to staff. The committee reviews:

  • Staff related affirmative action programs and recommends activities;
  • Recommends Diversity Education and Training programs;
  • Advises the campus senior administration regarding general employment related policy issues; and
  • Participates in the planning and offering of campus programs to promote diversity and inclusion.

Committee Membership Guidelines

  • Chair and Vice Chair (elected by members)
  • Up to Seven Members At-Large (Staff)
  • Up to five Students (undergraduate, graduate and professional)
  • The Current Chairs of the Constituent Groups or Organizations for 2016-17:
    • Annemarie Seed, Latino Staff and Faculty Association (LSFA)
    • Bruce Smail, Kawamai Evens, Chantay Jones, African American Faculty and Staff Association (AAFSA)
    • Katherine Parpana and Roger Moy, Asian Pacific American Systemwide Alliance (APASA)
    • Veronica Passalacqua, Native American Faculty and Staff Association (NAFSA)
    • Sandrae Nelson, Chancellor's Committee on Lesbian, Gay Bi-Sexual, Transgender, Queer, Intersex, Asexual Issues (CCLGBTQIA)
    • Josh Hori, Disabilities Issues Administrative Advisory Committee (DIAAC) and Staff Assembly
    • Brenda Scalzi, Administrative Management Delegate (ADMAN)
    • Diane Carr, Veterans Constituent Group (VCG)
  • Ex-officio Members (non-voting members)
  • Office of Campus Community Relations (Committee Coordinator)
  • Associate Executive Vice Chancellor of Campus Community Relations
  • Cross Cultural Center
  • Human Resources
  • Harassment & Discrimination Assistance & Prevention Program (HDAPP)
  • Students

Additional members may be considered to provide a perspective not represented by the current membership.

 Membership Guidelines

  • Members are encouraged to serve on one of the sub/ad-hoc committees
  • Members are responsible for taking meeting notes (notes must be submitted to the chair two weeks before the next scheduled meeting date)
  • Notetaking rotates among members on a monthly rotating basis

Chairperson Responsibilities

  • serves a one-year term
  • serves as the official committee spokesperson
  • chairs monthly and special meetings as called
  • plans monthly agendas in coordination with committee members and staff, and takes meeting notes (note taking occurs on a rotating basis with members)
  • serves as a representative on the Campus Council on Community and Diversity or appoints a designate if they are unable to attend
  • ensures appointment and effectiveness of standing and ad-hoc committees
  • responsible for receiving official communication and directing communication to the campus community
  • coordinates and writes the SDAAC Annual Report for submission to the Associate Executive Vice Chancellor, Campus Community Relations
  • provides regular updates and consultation to Associate Executive Vice Chancellor, Campus Community Relations
  • chair Soaring to New Heights (Fall-Spring) or assign delegate
  • chair Training and Develop Subcommittee (Report in Fall)
  • chair Education and Communication Subcommittee (Report in Fall) or assign delegate

Vice Chairperson Responsibilities

  • serves one year term
  • review and monitor membership participation according to guidelines and coordinate the filling of vacancies
  • assist Chair in the coordination of ad-hoc committees
  • review policy drafts from Chairperson and distribute to appropriate subcommittees for review and action
  • act in the absence of the Chair
  • chair New Staff Welcome
  • chair the Soaring to New Heights Award Selection Subcommittee (Winter–Spring) or delegate assigned by the chair

Past Chair Responsibilities

  • Serves one year term
  • Chair Affirmative Action Subcommittee (Report in Spring) or delegate assigned by the Chair
  • Chair the Recruitment and Hiring Practices Subcommittee (Report in Winter) or delegate assigned by the Chair

Ad Hoc Committees

  • Shall be formed at the discretion of the Chair to address current issues or short term projects; a committee chair will be designated on formation of committee
  • Committee chair(s) will be responsible for providing committee updates to SDAAC

Standing Sub-Committees

Standing Sub-Committees shall be formed at the discretion the Chair and/or OCCR for specific on-going purposes. A sub-committee chair will be designated on formation of committee. Sub-committee chairs will be responsible to report back to SDAAC on their activities. Examples of sub-committees:

  • Affirmative Action
  • Communications
  • Recruitment & Hiring Practices
  • Training & Development
  • Special Events & Activities
    • Soaring To New Heights
    • Diversity and Principles of Community Achievement Awards

2016-2017 Meetings

SDAAC MEETS MONTHLY: Every third Thursday from 1:00-2:30pm at the Memorial Union, Garrison Room

Please note: No meetings in July or August

Membership Application or Appointment

At large and student members apply on-line through the Administrative Advisory Committee Website (aac.ucdavis.edu). The AEVC for the Office of Campus Community Relations reviews applications and selects committee members to serve for a two year term.

Constituent Groups hold a standing membership on SDAAC and each constituency group shall nominate their current chairs or members to represent their organization on SDAAC. No more than two representatives per group are permitted to participate and only one member per group can vote.

Elections

Nominations for the Chair will be held every two years in the spring, taking office in July.  Nominations for the Vice Chair will be held once a year in the spring, taking office in July.

Nominations for the Vice Chair will be held annually during the last meeting of the year in June, taking office in July.  If there are to be any vacancies in the Vice Chair, Chair, or Past Chair position for the next year, elections for that position will be held at year’s end.

The Vice Chair will serve a one year term, and then automatically move to the Chair position for the next year and, to the Past Chair position for the next year.

A nomination can be submitted by a SDAAC member in good standing or by self-nomination.  Only voting members are eligible to hold office.  Nominees are required to submit a letter of intent (to include qualifications, a statement about why they want to run for the office and, what they hope to accomplish if selected.) to the Chair. All voting members will receive a voting packet outlining the candidate's qualifications and platform along with the ballot procedure information.

Annual SDAAC Activities

Diversity & Principles of Community Achievement Recognition Awards

Awards are for campus employees who demonstrate diversity and Principles of Community efforts that exceed the expectations of their position.  All members of both Campus and UCDHS communities are encouraged to send in nominations for any of the following awards.  Recipients of the Diversity & Principles of Community Achievement Recognition Awards in the preceeding year are ineligible.

  • Individual Awards: Awards are intended to recognize Campus and UCDHS staff members who, through their own personal efforts, have made significant contributions to affirmative action/equal employment opportunity and/or awareness and sensitivity to diversity.  Nominations received for contributions made by faculty, executives, student employees and/or community members will be considered for a Special Citation.
  • Deanna Falge Award: While the criteria for this award are consistent with the criteria for the individual award, it is expanded to recognize the ongoing (5 years or more) demonstration of one's exemplary contributions toward the furthering of UC Davis' affirmative action/equal opportunity and/or diversity objectives.
  • Eleanor Fontes-Fulton Award: The "Ellie" award criteria recognizes the exceptional career-long contributions in furthering the affirmative action/equal opportunity and/or diversity objectives within the scope of employment (hiring, recruitment, retention, training and/or supervision), in the UC Davis community.
  • Department/Unit/Team Award: This award is intended to recognize the UC Davis unit or team whose members, through their own personal or group efforts, have made significant contributions to affirmative action/equal employment opportunity and/or heightened awareness and sensitivity to diversity.

Criteria: Each nomination must include specific examples of contributions such as:

  • advances awareness of affirmative action and/or diversity issues and concerns;
  • models behavior consistent with the Principles of Community;
  • advances a positive work environment that is inclusive and bias free;
  • contributes substantially to achievement of affirmative action goals;
  • participates productively in affirmative action and/or diversity programs; or
  • demonstrates commitment to affirmative action and diversity through public service and community involvement.

All nominations must address these same criteria.

Announcement of recipients will be at the celebration of the annual Principles of Community Event, "Soaring to New Heights" and award recipients will be recognized at the luncheon reception held at a later date.

Principles of Community Week

Principles of Community Week is held annually during the last week of February.  The week's events highlight "The Principles of Community" in ways that celebrate, educate and affirm the highest ideas of our UC Davis campus community.

SDAAC sponsors one event during the week for staff that focuses on creating a more inclusive, and welcoming campus community by examining ways to embody the Principles of Community in all aspects of campus life.

I invite all students, faculty, and staff to become familiar with the UCD Principles of Community and to reflect on how you can contribute to the campus we strive to be.

Soaring to New Heights

Soaring to New Heights is an annual campus diversity celebration that highlights UC Davis’ efforts toward creating a more inclusive campus environment.  Soaring is the premier event of the Staff Diversity Administrative Advisory Committee and it is coordinated in conjunction with Office of Campus Community Relations.

Soaring to New Heights is an opportunity to recognize and celebrate UC Davis staff and faculty who have made significant contributions to the diversity of the campus and those who uphold and exemplify the principles of community.  Diversity in our campus community directly contributes to educational excellence by enabling, not only outstanding staff, but students, faculty and administrators from all backgrounds to come together and learn from one another. This work to build a more inclusive community is essential if we desire to attract and retain the widest group of talent on campus.